At the beginning of the fiscal year, ISTE will share the SIG’s budget with the Chair/President/Treasurer via a Google document. This will be maintained throughout the year, giving officers easy and instant access to the SIG’s financial information.
Funding for each SIG is determined by two factors: the size and level of the SIG.
they undertake.
Size: As outlined above, the funding for the SIG Program is tied to the enrollment of members in SIGs. The program is allocated funding based on the percentage of ISTE members that sign up for SIGs. That money is then divided among the SIGs based on their enrollment numbers. Up-to-date enrollment numbers can be found on the SIG Council wiki.
{Division.gif} For the 2008-09 fiscal year, each Division Level SIG has been allocated a base budget of $1500. This money is designated for specific expenses:
While most of a SIG’s expenditures will occur around NECC, ISTE staff will keep the SIG Officers informed of the state of their finances via a Google doc, updated monthly. This will help the SIGs gauge their income and expenditures and plan for both NECC and non-NECC activities. As the SIGs plan events and activities, they must notify ISTE staff of any expenses they expect to incur on behalf of the organization prior to making any expenditures or formal commitments on behalf of the organization. In some cases, pre-approval must be obtained from ISTE executive leadership. Expenses that require reimbursement must be accompanied with a receipt. As per ISTE policy, any services that require remuneration – such as speakers for NECC or for webinars – will require a contract.
“MISCELLANEOUS” EXPENDITURES
Marketing Department.
CONTRACTS
Any arrangements that SIGs make with speakers – whether for NECC or for non-NECC activities – that involve payment or reimbursement will require a contract being drawn up between ISTE and the speaker. Please contact Audrey with the name and contact information for the speaker, as well as the work to be performed and the remuneration to be given.
NECC TRAVEL
individual’s travel.
Up to $1000 is budgeted for each SIG in order to support this officer’s travel, to be reimbursed following the conference. As per ISTE policy, there are certain restrictions and maximums dictating how this money can be spent. Up to $40 per day can be reimbursed for meals.
Itemized receipts must be submitted for anything requiring reimbursement. This is particularly important for meals as ISTE does not reimburse for alcohol.
per person.
APPROPRIATE EXPENDITURES
As the SIG Program is funded through membership dollars, all expenditures by the SIGs should be made to provide member benefit. While some money can be allocated for projects that benefit only a few members – such as a scholarship program for university students to attend NECC – the purpose of the SIGs’ funding is to make programming available to as many members as possible. Sometimes there are extenuating circumstances for which a SIG might request funding. In such cases, as with all planned expenditures, SIGs are expected to seek approval from staff prior to making commitments on behalf of the organization.
When planning projects, the SIGs should be mindful of how much they are spending, how the SIG will earn dollars (NECC workshops are currently the only revenue-generating opportunity for a SIG), and how expenditures might impact the SIG’s ability to fund future events and provide future opportunities.
SPONSORSHIPS
While SIGs are sometimes approached by potential sponsors and while some projects might warrant additional funding beyond that provided by ISTE, SIG Officers cannot enter into financial arrangements on behalf of the organization. All sponsorships must be approved by ISTE Deputy CEO Leslie Conery. If you’re interested in seeking sponsorship for your SIG, have been approached by a company with a sponsorship offer, or have a question about sponsorships, please contact the SIG Program Manager (Audrey Watters, awatters@iste.org ).