Roles

Required Elected Positions

Each Division SIG must keep a minimum of 3 elected positions:
President/Chair
Vice-President/Vice Chair or President-Elect/Chair-Elect
Communications Officer

Additional elected positions can be added as the SIG grows. They include:
Treasurer
Secretary
Member At-Large
Grade level Representative

The above positions are suggested but not required for Forum level SIGs.

Appointed/Special Positions

SIGs may also choose to bolster their SIG Officer group with appointed positions, including:
Member At-Large
NECC Forum Planner
Award Chair
Journal Editor(s)

Role Descriptions

Here are some general role descriptions for each of the most common elected positions:

President/Chair (2 year term): The powers and duties of the Chair shall be: (1) oversee the general operations of SIGXX and (2) act as the liaison to the ISTE Board and staff and attend meetings as required by ISTE (this includes regularly scheduled phone conferences and meetings at the annual NECC conference); (3) preside over SIG meetings at which officers and members are present; (4) communicate with SIG members as necessary. This includes regular contributions to the monthly newsletter; (5) appoint standing and ad hoc committee chair persons; (6) promote the SIG and continuously look for ways to improve SIG operations and service to members; (7) perform other duties as assigned by the SIG.

Vice President/Vice-Chair (2 year term): The powers and duties of the Vice Chair shall be: (1) to serve in the Chairs place and with the Chairs authority in case of the absence of the Chair; (2) to assume designated responsibilities which will provide training for advancement to the office of Chair; (3) to assist in the coordination of the SIG activities at the annual NECC conference; (4) to assist with the communication process among all SIGXX members

President-Elect/Chair-Elect (1-2 year term): This position will assume the role of President for a 2-year term following the 1 year President Elect term. The powers and duties o the President-Elect shall be (1) serve in the president's place and with the president's authority in case of the absence of the president, (2) assume designated responsibilities that will provide training for advancement to the office of president and (3) serve as member of all committees. Additional responsibilities include attend all meetings as required by ISTE (quarterly SIG Council phone conferences and meetings at the annual NECC conference); communicate with SIG members as necessary including regular contributions to the monthly newsletter; work closely with the President to oversee the general operations of the SIG; promote the SIG; look for ways to improve SIG operations and services to members; perform other duties as assigned either by the President or the SIG Board.

Communications Officer/Secretary (2 year term): The powers and duties of the Communications Officer are: (1) keeping minutes of business meetings of SIGXX and the Board of Directors; (2) publishing the minutes of SIGXX business meetings to the SIGAdmin Board of Directors; (3) publishing notifications from ISTE to the SIGXX listserv, including news releases and reports; (4) recruit and communicate with regional representatives; (5) coordinate membership initiatives; (6) monitor and coordinate listserv activities; (7) oversee work of web developer and communicate content expectations for quarterly publications

Treasurer (1-2 year term): The duties of the Treasurer include: (1) maintaining the fiscal records of the SIG in conjunction with ISTE staff; (2) preparing financial reports for the Board of Directors meetings, general business meetings, and for ISTE meetings; (3) preparing the annual budget in consultation with the President and ISTE staff; (4) overseeing reimbursement for stipends and meeting expenses.

Member At-Large (1-2 year term): The At-Large Member acts as advisor to the SIG and (1) provides additional leadership for SIGXX as needed; (2) provides support and/or leadership for ad hoc committees; (3) assists officers and SIGXX members otherwise as needed.

Grade Level Representative (1-2 year term): The powers and duties of the Representative Members are: (1) represent their constituency to the Executive Board; (2) advise the President and act to (dis)approve nominations, policy statements, etc.; (3) represent SIGXX at regional and national meetings; (4) Propose initiatives to enhance the operation and growth of the SIGXX to improve its service to SIGXX members, ISTE, and the public; (5) assist the Nominations Committee in assembling candidates for election to SIGXX offices

Time Commitment/Responsibilities

President/Chair:
SIG Presidents time commitments vary throughout the year. For example, the time commitment will be much greater in the months leading up to NECC than in the late fall, which is usually a down-time for SIG activity. During the more hectic months, SIG Presidents are expected to be available via email or phone for planning questions, and should look to put in several hours a week of work.
SIG Presidents are responsible for:

• Creating and submitting the SIG's annual report
• Appointing a SIG Election Chair
• Planning Professional Development
  • Creating plan for Webinar/book discussion/other membership engagement at beginning of year
  • Coordinating logistics between presenters and ISTE staff
  • Supporting live events (webinars) or asynchronous discussion
• Planning the SIG Forum and Annual Meeting
  • Providing title and description
  • Selecting menu
  • Coordinating any speakers/presenters
  • Submitting A/V requests
• Submitting SIG-Recommended Sessions
• Planning the Birds of a Feather Meeting
• Delegating other tasks as necessary

Vice Chair/Chair-Elect:
I grouped these positions together because they usually share similar types of tasks. Vice Chairs and Chair-Elects can expect to shadow Presidents during many of their activities, learning the responsibilities in order to step into the role whenever needed. Time commitment varies from several hours a month to several hours a week.
They also might help with the planning of the SIG's Forum and Annual Meeting, especially if the current President will be stepping down at NECC that year.
Vice Presidents/Chair-Elects in Division level SIGs can expect to assist the President with the planning and implementation of any Professional Development opportunities throughout the year. This can be in a coordinating or managing role, and the time commitment can be expected to be several hours per quarter (assuming 1 event per quarter).


Communications Officer:
Communications Officers are generally responsible for sending emails out on the listserve. Depending on the time of year, this can be as often as several times a week or as infrequent as once or twice a month. Time commitment varies, but Communications Officers can expect an hour per week on average.